Back to top


LANL Foundation is a small, regional nonprofit grounded in the communities of Northern New Mexico, with a focus on education and life-long learning through innovative programming, collaboration, and advocacy. Employment opportunities are posted here as they become available.

Scholarship/Advancement Program Associate

Responsible To:

Scholarship Program Manager

Job Summary:           

The Los Alamos National Laboratory (LANL) Foundation Scholarship/Advancement Program Associate is a full-time, non-exempt position in support of the Scholarship Program Manager of the Los Alamos Employees’ Scholarship Fund at the LANL Foundation office located in Española. To a lesser extent, this position will also provide support for the Institutional Advancement Program of the LANL Foundation.

Job Responsibilities:

Scholarship Program

  • Maintain an organized system of tracking, monitoring, and prioritizing tasks and projects for components of the Scholarship Program.
  • Maintains situational awareness and demonstrates thorough knowledge of the Scholarship program, the operational structure, and the program office’s scope of responsibilities, priorities, and commitments within the Foundation.
  • Maintains healthy communication with the Program Manager, Vice President, and appropriate stakeholders, and will coordinate correspondence upon request. Written communication will be clear, concise and free from error. Will follow up with written documentation by sending an email stating status of job. All deadlines will be met.
  • Coordinates the logistical arrangements of meetings and events held by and for the scholarship program.
  • Provides administrative support for the Scholarship Program, including the collection of official transcripts from students in the current funding pipeline following their spring semesters, and corresponding with those students about their award check status.
  • Makes arrangements to have food at monthly Advisory Committee meetings and twice-annual retreats.
  • Uses and manages the scholarship online application portal to assist the Scholarship Program Manager with all incoming questions, concerns, and to troubleshoot any problems or issues concerning students’ ability to apply for a scholarship.
  • Assists the Scholarship Program Manager with the planning, preparation, and execution of the annual fundraising campaign in May and June, and other year-round development efforts.
  • Prepares all required binders for important scholarship meetings and retreats, and assist with the planning and execution of the annual scholarship awards reception in summer.
  • Manages master scholarship recipient database of scholars in four-year LAESF, Nontraditional and Trade School Scholarships, and Tribal Business award categories, and follow up with students who are “missing in action” and make regular contact information updates as needed.
  • Coordinates the creation and management of the scholarship alumni group with assistance from the LAESF Advisory Committee Alumni sub-committee.
  • Performs other duties as assigned.

Institutional Advancement Program 

  • Maintains an organized system of tracking, monitoring, and prioritizing tasks and projects for planned giving.
  • Demonstrates thorough knowledge of the Planned Giving Program and the operational structure, as well as the Vice President’s scope of responsibilities, priorities, and commitments.
  • Works with the VP to monitor and maintain monthly donor reports and assist with all donor-related tracking and correspondence including the importing, exporting, and managing of data in the Foundation’s donor management software.
  • Assists VP with the coordination and scheduling of meetings for planned giving efforts.
  • Works with VP to meet deadlines for board meetings, program reports, and staff meetings.
  • Performs other duties as assigned.

Job Requirements:

  • Bachelor’s degree in an appropriate field or equivalent years of education and experience
  • 2 or more years of experience working in a professional office environment
  • Demonstrated ability to execute assigned job responsibilities with minimal direct supervision, solving problems independently and in an appropriate manner
  • Demonstrated successful ability to work on teams
  • Excellent verbal and written communications skills
  • Proficient with MS Office suite
  • Experience with social media
  • Well organized
  • Ability to work some evenings and weekends as required
  • Must possess a valid and unrestricted NM driver’s license
  • Sense of humor

Desired but Not Required:

  • Advanced degree or certifications
  • Advanced Excel skills (scripting, macros, mail merge, etc.)
  • Experience working in a college admissions, financial aid, student services, or other higher education office where a primary job responsibility was direct interaction with students
  • Demonstrated experience organizing large receptions or events
  • Experience managing and maintaining a professional social media presence
  • Proficiency in website management using Drupal or other content management system
  • Experience working with commercial customer relationship management software such as Salsa CRM, Sugar CRM, Salesforce, Razors Edge NXT, etc.


Compensation is negotiable and commensurate with education and experience and includes an excellent benefits package. LANL Foundation is an equal opportunity employer.

To Apply:

Send letter of interest and résumé by September 30, 2018 to

Start date: November 5, 2018

For more information about the LANL Foundation and its programs that strengthen education in Northern New Mexico, visit

Download PDF

Click here for more information about the LANL Foundation's scholarship program.


Contact Us